February 28th, 2018 Minutes

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Board of Directors Regular Session Meeting Minutes

February 28th, 2018


Directors Present:

Karen Brown - President

Gordon Lenarth - Treasurer

Mavis Koleada - Vice President

Erin Monge - Secretary

Judith Ross - Member at Large


Oana Mitchell, Community Manager

Call to Order/Quorum:

With a quorum being present Board President Karen Brown called the Clark Terrace Homeowners Association Regular Session Board of Directors meeting to order at 7:00 p.m.

Open Forum:

The homeowners discussed the necessity of fumigating the buildings for termite treatment, the landscape artwork that was replaced with a mirror in the lobby in 1635 without approval from Decorating Committee (not a standing committee), recent burglaries.   

Regular Session Meeting Minutes:

Minutes from the January 17, 2018 regular session meeting were presented for the Board’s review.

Motion:  Mavis

Second:  Gordon

Resolution: To approve the minutes as presented.   

The motion passed unanimously.

January Financial Statements:

The Board reviewed the January financials. 

Motion:  Mavis           

Second:  Erin

Resolution: To approve the reports.

The motion passed unanimously

Garage Plumbing Recommended Repairs:

The Board discussed a Scott English Plumbing estimate to replace sections or corroded piping in the garages in all three buildings. Some repairs were done in 2016. Pete’s Plumbing did an inspection and concluded that most pipes were in good condition. The Board decided to do repairs only if needed.

Motion:  Gordon        

Second:  Mavis

Resolution: The Scott English estimate was not approved.  

The motion passed unanimously.

1655 Clark Ave. Space 176:

Gorsuch Plumbing inspected the leak in the garage by space 176, proposed to replace 20’ of 4” pipe for $1983.93.

Motion:  Gordon        

Second:  Mavis

Resolution: To approve the estimate.

The motion passed unanimously.

Annual Fire Sprinkler system testing:

HCI Systems proposed to do the Annual Testing of the Fire Alarm System for $330 per building and lantern batteries $28 each.

Motion:  Gordon        

Second:  Erin

Resolution: To approve the estimate.

The motion passed unanimously.

SCSC Estimate to replace closers on pool gates:

The Board reviewed an estimate to replace the closers on each of the 3 pool gates, residents complained of noise from gates being slammed. SCSC locksmith company will charge $1271.21 for new international gate closers.

Motion:  Gordon        

Second:  Mavis

Resolution: To approve only one new closer, on the main pool gate.  

The motion passed unanimously.

Next Meeting

The next Regular Session Meeting will be on March 28, 2018 at 7:00 p.m. in the Clark Terrace Tennis Room.


There being no further business to come before the Board of Directors, the Regular Session Meeting was adjourned at 9:00p.m.



As duly appointed by the membership and Acting Board Member of the Clark Terrace Homeowners Association, do hereby certify the foregoing is a true and accurate representation of the Regular Session Minutes pertaining to the meeting held on February 28, 2018.


            Board Signature                                                                                           Date Signed

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